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The popular open-source Apache OpenOffice software provides everything a small business owner needs in an office suite.

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Some offer full suite alternatives to Microsoft Office, while others offer core programs with their own versions of Word, Excel and PowerPoint.

You can download these free office suites to a wide range of devices. But if you work with Macs, iCloud, and Apple Watches, iOS and iPhones make more sense.

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If you’re entrenched in Google products, Android is the logical choice. Android for business, your choice may boil down to your current tech ecosystem. This would be iOS or macOS if you rely on Macs, iPads and iPhones – or you might primarily utilize Windows, Android or Linux devices instead.įYI: When it comes to iOS vs. Platform compatibility: The office suite you choose must be compatible with the platforms – mobile and desktop – you and your employees use on a day-to-day basis.For example, a marketing firm will require robust presentation tools, while a wholesaler may never need this software. Breadth of programs: Depending on your business, you may or may not need a full range of programs.Data storage concerns only apply to cloud-based apps, since downloaded apps store data on the company servers. Data storage: The more documents your company produces and the larger their file sizes, the more data storage becomes an issue.If this is true for your business, it’s best to use an office suite with built-in defenses against spam, malware, phishing and other threats, to be layered on top of existing measures for preventing network security threats and vulnerabilities. Security capabilities: While every business should secure its network and data, some businesses are more likely to deal with sensitive data, such as customer payment information and proprietary intellectual property.This means using the same software as the recipient, using software with multiple file extensions, or using easily accessible cloud-based apps.

File compatibility: If you regularly send documents to others outside your organization, you need to ensure your recipients can open and read the files.In these cases, a cloud-based office suite may be an excellent solution. If your business uses a more geographically distributed model, your team should be able to access your office suite from anywhere. Remote collaboration capabilities: Some businesses are structured so that everyone works at a central location, while others have multiple locations, employees who travel, or offsite independent contractors.However, if your business and staff are more technically sophisticated, you may be willing to sacrifice ease of use for advanced capabilities. Ease of use: If you run a small business, such as a restaurant or retail store, and your team needs to access your productivity software, you’ll want tools that are intuitive and easy to use, not ones that require training to master.Consider the following factors and how important they are to your organization. The features you need in an office suite will depend on your business type.

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How to choose a free office suite for your business The Microsoft Office desktop version costs around $250, while the Microsoft Office 365 software as a service (SaaS) subscription model costs $6 to $23 a month per user, which adds up quickly.īefore you pay for new software, consider these free Microsoft Office alternatives that might be excellent money-saving solutions for your business. There’s no doubt that Microsoft Office is the most widely used office productivity suite, but if you’re purchasing new computers or replacing old software, new copies can be costly. Sometimes, that means getting creative with your tech decisions.

This article is for small business owners seeking a free alternative to Microsoft Office.įor small businesses, every cent counts.

Popular alternatives include Apache OpenOffice, LibreOffice and cloud-based office tools like Google’s apps.

The features your business needs – such as ease of use, security and remote collaboration tools – determine the best free Office alternative.

While Microsoft Office is widely used and comprehensive, small businesses may balk at its costs.

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